Being productive is doing work effectively and within less time. Majorly it means to do smart work rather than hard work. We all have come across people who are very efficient. This is the person whose work is always done early. The one who somehow manages to finish hour-long tasks in a very short time.
We all wonder how they do this. It’s just that they have a good product and we can also be like them if we follow some of these habits:
1.Focus on Most Important Tasks(MITs) first:
The theory behind Most Important Tasks is that any given to-do list has some tasks that are more important than others. If you focus on simply checking off to-do list items, you’ll end up with a mix of important and less important tasks completed.
It also exposes you to the potential for procrastination — it’s easy to spend the. whole day checking off easy, less important to-dos instead of buckling down on the hard stuff.
Instead, spend a few minutes at the beginning of your day to choose 1–3 MITs — the things that, no matter what, you need to finish by the end of the day.
2.Cultivate deep work:
A few recommendations to cultivate deep work are:
- Schedule deep work: Plan deep work into your schedule at a similar time every day, probably in the morning. Having a regular time to do deep work helps you make it a habit.
- Get bored: It sounds counterintuitive to call being bored a productive habit, but being comfortable with boredom is important. Deep work isn’t always enjoyable, and boredom or frustration is what causes us to seek out distractions. Avoid using social media for entertainment as much as possible, and get more comfortable doing nothing.
3.Keep a distraction list to stay focused:
One powerful method of reducing distractions is creating a “distraction list.”
Keep this list — whether it’s a Google Doc or a physical piece of paper — nearby while you’re working. Whenever a distracting thought pops up, write it down on the list and get back to work.
This technique is powerful because a lot of the time your distractions legitimately require attention.
4.Use the 80/20 rule:
Another way to prioritize tasks comes from the 80/20 principle.
Discovered by Italian economist Wilfredo Pareto, the 80/20 rule (also called the Pareto Principle) states that, in any pursuit, 80% of the results will come from 20% of the efforts.
To maximize efficiency, highly productive people identify the most important 20% of their work. Then, they look at ways to cut down the other 80% of their schedule, to find more time for the things that make the biggest impact.
Nobody, not even highly productive people, can focus for eight hours straight. It simply isn’t possible. No matter how many efficient habits you build, you can’t maintain distraction-free focus for that long.
That’s why taking breaks is so important (and research shows that a break makes people more productive). Even breaks that are just a few minutes long can help you recharge and come up with new ideas.
6.Plan for when things go wrong:
It happens to everyone. You have big plans for today — it’s going to be your most productive day yet — but then little fires start popping up and demanding your attention.
Whether your furnace breaks and you need to call a repairman, a last-minute meeting pops up, or you forgot to schedule in time for lunch — sometimes things go wrong.
Highly productive people acknowledge the planning fallacy: The fact that everyone underestimates how long it will take to finish tasks.
7.Work before you get motivated or inspired:
A lot of people looking to get more productive habits to talk about needing to get inspired or motivated. Highly productive people instead focus on getting started — whether they’re motivated or not.
What does that mean?
It means that you don’t need to tackle everything at once. When you are having trouble getting motivated, it’s often because you are looking at the massive scope of a project.
If you feel overwhelmed or find yourself procrastinating, look through a one-inch picture frame. Start doing something — like breaking the task into smaller chunks — and you’ll find it easier to keep going.
Taking action is what leads to motivation, which in turn leads to more action. Highly productive people don’t wait for motivation — they start working and the motivation follows.
The research on multitasking is clear: People are bad at it.
The reason is that “multitasking” is misnamed. When you try to multitask, you aren’t doing two things at once — you’re rapidly switching your focus between two things.
Every time you switch, you have to re-focus on the new task. Because it takes a few minutes to get up to speed on a task, these “switching costs” make multitasking extremely inefficient.
Highly productive people can seem like magicians. Most of the time, the most efficient people you meet have managed to find ways to overcome procrastination and other challenges.
The most efficient people aren’t necessarily brilliant – they’ve just found strategies to beat procrastination.
So, our productivity tips come down to 4 main things:
- Manage your time well
- Make better to-do lists
- Take care of yourself
- Be proactive
And one more tip: Know when to ask for help.
Smart people ask for help. Productive people admit when they don’t know something. When you ask for help instead of trying to struggle through something on your own, you save time (and frustration). Make sure you know who and what your resources are — and make asking for help a habit